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Improve Meetings Using Lean Thinking

Improve Meetings Using Lean Thinking

39mIntermediate2025-07-16

Authors

Sam Yankelevitch

Sam Yankelevitch

Author, Trainer, International Conference Speaker

Course details

Transform your meetings from time wasters into opportunities for boosting teamwork and innovation. In this course, join lean expert Sam Yankelevitch as he outlines how to cut out meetings that don’t add value, create a safe space so everyone contributes, hold meetings at the place where the action happens, and keep meetings focused on what matters most.

Learning objectives
Explain the need for cross-functional participation in meetings to ensure diversity of thought and collaboration so that complex problems can be effectively addressed and achieve innovation.
Outline important meeting rules to create an environment where teams can cocreate and innovate.
Recognize the importance of the person leading the meeting to stay on track, enable open collaboration, and keep to the allotted time.
Describe the team values required, such as trust, respect, and psychological safety, that enable the collective wisdom required to achieve breakthrough solutions.
Illustrate what and how to communicate about an upcoming meeting so that participants come prepared, and the time invested is effective and efficient.
Recognize the benefits of having meetings directly at the place where the action happens instead of in board rooms.
Contrast the advantages of inclusive meetings where everyone’s voice is heard versus ones where a certain group or person dominates.
Understand how conflict is a natural condition where diversity of thought exists and how to experiment together to achieve breakthroughs.

Skills covered

Meeting SkillsDevOps FoundationsDevOpsProfessional DevelopmentLeadership and ManagementOne-Off

Concepts

0. Introduction

  • 01 - Lean meetings

1. Why We Meet

  • 02 - Lean terms to know
  • 03 - The purpose of meetings
  • 04 - Types of meetings
  • 05 - Collective intelligence is key

2. Setting the Right Environment

  • 06 - The trust factor
  • 07 - Rules of engagement
  • 08 - Decluttering meetings

3. Running the Meeting

  • 09 - Start with the invitation
  • 10 - Concise and specific focus
  • 11 - The impact of status on meetings

4. Special Cases

  • 12 - Using A3 thinking to meet
  • 13 - Meeting at the gemba

Conclusion

  • 14 - Next steps

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