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Creating Accessible PDFs

Creating Accessible PDFs

5h 35mIntermediate2021-12-17

Authors

Chad Chelius

Chad Chelius

Adobe Certified Instructor, Conference Speaker, Published Author

Course details

Accessibility means making sure your content is available to as many people as possible. When you make your PDFs accessible, it means adding tags, bookmarks, alt text, and other information that makes the files readable to users of assistive technology. It's now much easier to use Microsoft Word and Adobe InDesign to create valid, accessible PDF files. In this course, instructor Chad Chelius explains why accessibility is important and what features an accessible PDF should include, before showing you how to make an existing PDF file accessible using tools in Adobe Acrobat. He also mentions where in the WCAG success criterion certain features can be found. Chad covers how to test the accessibility of your PDF with a screen reader, as well as some third-party tools that you can use to speed up the PDF remediation process. He also walks you through three workflows for creating accessible PDFs: one in Word, one in PowerPoint, and one in InDesign.

Skills covered

PDF ManagementAdobe AcrobatMicrosoft WordAccessibilityInDesignDiversity, Equity, and Inclusion (DEI)User ExperienceAdobeBusiness Software and ToolsMicrosoftOne-Off

Concepts

0. Introduction

  • 01 - The ultimate guide to accessible PDFs
  • 02 - Introduction to creating accessible PDFs

1. Understanding Accessibility

  • 03 - What is accessibility
  • 04 - Accessibility standards
  • 05 - Check PDF accessibility
  • 06 - The NVDA PDF reader experience

2. Accessibility in PDF Files

  • 07 - Acrobat Pro DC setup and workspace
  • 08 - PDF accessibility requirements
  • 09 - The PDF remediation workflow

3. Make an Existing PDF File Accessible

  • 10 - PDF remediation
  • 11 - Add metadata
  • 12 - Tag content with the Reading Order tool
  • 13 - Dealing with content that spans more than one page
  • 14 - Tagging lists
  • 15 - Tagging table of contents
  • 16 - Creating table of contents links
  • 17 - Tagging tables
  • 18 - The Table Editor
  • 19 - Artifacting elements
  • 20 - Work with the Content pane
  • 21 - Add alternative text
  • 22 - Add bookmarks
  • 23 - Tagging footnotes
  • 24 - Walking the tags tree
  • 25 - Validate the PDF file and cleanup
  • 26 - Finishing touches
  • 27 - Checking color contrast
  • 28 - Testing with a screen reader
  • 29 - Third-party tools

4. Create an Accessible PDF from Word

  • 30 - Accessible PDF on Windows vs. Mac
  • 31 - Layout considerations and setup
  • 32 - Add metadata
  • 33 - Styles and outline levels
  • 34 - Adding bookmarks
  • 35 - Tagging tables
  • 36 - Add hyperlinks
  • 37 - Create a table of contents
  • 38 - Add alternative text
  • 39 - Artifacting objects
  • 40 - Footnotes and endnotes
  • 41 - Things to watch out for in Word
  • 42 - Touch-ups after conversion from Word
  • 43 - Funky fix-up

5. Create an Accessible PDF File from PowerPoint

  • 44 - General considerations
  • 45 - Adding a document title in PowerPoint
  • 46 - The importance of master slides
  • 47 - Defining PowerPoint tag order
  • 48 - Add alternative text in PowerPoint
  • 49 - Work with PowerPoint tables
  • 50 - Touch-ups after conversion from PowerPoint

6. Create an Accessible PDF File from Adobe InDesign

  • 51 - Best way to generate the PDF file
  • 52 - InDesign layout considerations
  • 53 - Add required metadata in InDesign
  • 54 - InDesign styles and tag structure
  • 55 - Controlling tag order with InDesign
  • 56 - Control InDesign reading order
  • 57 - Create InDesign captions
  • 58 - Anchoring objects in text frames
  • 59 - Work with tables in InDesign
  • 60 - Interactive hyperlinks in InDesign
  • 61 - Create a list with InDesign
  • 62 - Add cross-references in InDesign
  • 63 - Creating an InDesign table of contents
  • 64 - Alternative text for images and graphics in InDesign
  • 65 - Artifacting InDesign objects
  • 66 - PDF bookmarks in InDesign
  • 67 - InDesign footnotes and endnotes
  • 68 - Including an index with InDesign
  • 69 - Finishing touches and validating

Conclusion

  • 70 - Next steps

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